How Our Coach Hire Quotes Are Worked Out
Every quote we write is for one trip, built from the details you send us. We do not publish a price list, because two trips that look the same on paper can be very different on the road. Here is what goes into a quote, and how to get an accurate one the first time.
What affects the quote
- Vehicle size: a 12 seat minibus and a 57 seat touring coach cost very differently to run.
- Hours: charters are measured from the time the vehicle leaves the depot to the time it returns.
- Distance: eight hours around the city is a different job from eight hours to the Blue Mountains and back.
- Time of day: peak hour traffic can double a city transfer time.
- Day of the week: weekends and public holidays carry different driver costs.
- Driver hours: long trips may need a second driver or an overnight stop.
What to send us
- Date and pick-up time
- Pick-up address and every stop on the way
- Return time and drop-off address
- Number of passengers and any luggage
- Any special needs, such as seatbelts or step access
The more detail you give us, the closer the quote will be to the final cost.
Why timing matters
An airport transfer from the city to the international terminal can take half an hour at midday and well over an hour on a weekday afternoon. Northbound traffic on the M1 towards the Central Coast and the Hunter can add an hour or more on a Friday afternoon. We build those realities into the quote so the coach arrives on time and you are not surprised by extra hours on the day.
Priced per vehicle, not per person
We quote for the whole vehicle and driver. That means a full coach costs the same whether 40 or 57 people travel, and splitting the cost across a group often works out well compared with cars, trains and parking.
Getting a quote
Use our online quote form at any hour, book directly through our online bookings, or call 0452 118 253 during office hours. For help choosing a vehicle, see our fleet page.
Examples of what changes a quote
Same hours, different distance
An eight hour charter around the city spends much of its time parked while the group is at venues. An eight hour day trip to the Blue Mountains spends four of those hours on the highway. The vehicle and driver are the same, but the running costs are not, so the quotes differ.
Same trip, different day
A Saturday wedding in spring, a weekday school excursion and a public holiday event can all use the same coach for the same hours, but driver costs and demand vary across the calendar.
Same headcount, different luggage
Twenty people with day bags fit comfortably in a 20 seat Coaster. Twenty people with full suitcases for a week away need a vehicle with a luggage hold, which may mean a mini coach or a touring coach.
Accepting a quote and booking
Once you are happy with the quote, accept it and we will send the booking link that matches your service. Confirm your booking online, and we will send the driver’s details before the day. If your plans change, tell us as early as you can and we will update the quote.
Quote questions
Why don't you publish prices?
Because every trip is different. Vehicle size, hours, distance, traffic and the day of the week all change the cost, so we write each quote for the trip in front of us.
Is the quote per person?
No. We quote for the whole vehicle and driver, so the cost is shared across your group.
When do the charter hours start?
Charter time is measured from when the vehicle leaves the depot to when it returns.
What payment methods do you accept?
Visa, Mastercard, AMEX, Diners Club and electronic bank transfer. Corporate accounts are available on application.
